Quick Tips

Academia.edu (See entry Publications)

Adaptations

At times, it is possible to re-use some material as long as the original is considerably adapted and the adaptaion has substantial changes from its original form. You will need to reference the original and add a note “Adapted from [original source]”

Amount to copy

There is no statutory measure to define the amount of text that can be copied. The 10% quantity is a myth, and it must be done in a way that a “fair-minded and honest person” would consider just and that it is not used as an excuse to infringe copyright.

Remember to reference it correctly, using Coventry University Referencing Guidelines . Include official links to referenced resources, such as official documents, landing pages or officially uploaded material.

arXiv (See entry Publications)

Charts

Do I need permission to re-use charts? Unless one of the exception to copyright apply, you normally need to seek permission to use charts and diagrams that are considered original and unique. You must keep a copy of the consent for future reference and add a note in the resource “With permission from [the copyright owner]”. If you do not obtain permission, and no copyright exceptions apply, you may adapt it considerably by building upon it in look and wording and then add the notification "Adapted from [original source's reference]”. See also data.

Data

Can I use other people’s data? Yes, data and facts are not copyrightable; only their expression might be subject to copyright. Nevertheless, you must provide a complete reference of the data you have not collected.

Diagrams

Do I need permission to re-use diagrams? Unless one of the exception to copyright apply, you normally need to seek permission to use charts and diagrams that are considered original and unique. You must keep a copy of the consent for future reference and add a note in the resource “With permission from [the copyright owner]”. If you do not obtain permission, and no copyright exceptions apply, you may adapt it considerably by building upon it in look and wording and then add the notification "Adapted from [original source's reference]”. See also data.

Editing

Do not remove credits and make edits from something you reuse without explicit permission from the copyright holder.

Free Art licensed material

This is an open licence which terms are availalbe here.

The acknowledgement is: [author], "[title]", [date of the work]. [where to find the originals]. Copyleft: This is a free work, you can copy, distribute, and modify it under the terms of the Free Art License http://artlibre.org/licence/lal/en/

Images, including photographs, diagrams and other illustrations

Images available in print or from electronic sources are subject to copyright. It is important to provide full acknowledgements or attributions of the source.

For teaching purposes, it may be permissible to use them under the criticism or review or the illustration for instruction exceptions, if hte y apply, but they must be given full acknowledgement or attribution and care must be taken that they are not further distributed.

There are many sources of copyright free images available on the Internet, which provide images with permission for use in certain circumstances including teaching and private study, e.g. Creative Commons licensed images. You should always check the terms and conditions to ensure your use is legal and always fully acknowledge your source.

Images that are freely available on the internet may still be protected by copyright, and you need to obtain permission from the rights holder before copying them. Not all material marked as free to use on the Internet is meant to be distributed freely: material might be incorrectly annotated like, for example, some posted on Flickr and Wikimedia – the latter complies with US law and marks some content as Public Domain, but it is not considered to be so in our jurisdiction.

Images in sources covered by the CLA Licence may be scanned and distributed to students. They may also be included in presentations. Any teaching material that includes scanned images should be reported to the Digitisation Service through the Subject Librarian.

How do I link to e-published content?

Exercise care to ensure that the link resource is available legally. It is unlawful to purposely link to illegally hosted resources on the Internet.

We recommend that you include a full reference using the APA Style reference, which mandates the inclusion of a hyperlinked Digital Object Identifier (DOI) (usually starting will https://doi.org/10...). Such a link is a permalink that will bring a user to articles’ landing pages on the publishers’ websites. Students will be able to access the full text according to these conditions:

• The article was published in open access
• The publisher has made the document accessible (though it could be subject to territorial and temporal restrictions)
• The Lanchester Library must have a subscription to the resource (off-campus users may have to login via OpenAthens or Shibboleth), without which the user will either receive an error message or be prompted for payment.

It is possible to provide a permalink to resources through Locate following the correct reference details.

Music

Do I need permission to re-use music? Short extracts of commercial music may be used in teaching materials only to illustrate, instruct, or critique and review in the classroom, but you would need the permission of the rights holder to include them on online platforms. You may use free music, bu check the terms and conditions.

Open Government licensed material

It is licensed under an open licence. You must acknowledge the source of the information including or linking to any attribution statement specified by the Information Provider(s) and, where possible, provide a link to the licence.

If the Information Provider does not provide a specific attribution statement, you must use the following: "Contains public sector information licensed under the Open Government Licence v3.0"

If you are using Information from several Information Providers and listing multiple attributions is not practical in your product or application, you may include a URL or hyperlink to a resource that contains the required attribution statements.

Permissions

How we I go about asking permission to use third-party material? An organisation's website is likely to display terms of use or at least a contact address for seeking permission. When copyright restrictions for reuse apply, your course's Project Manager may seek permission directly to the original copyright owner in writing, specifying your intended re-use of the material. We must keep a copy of the permission for future reference and add a note in the resource “With permission from [the copyright owner]”

Publications

Would any source do for a publication? At times, material that is usually available through subscription may appear available from other websites. Sometimes, this is legitimate (for example, through institutional repositories and permitted subject repositories, such as PubMed and arXiv). However, at other times, it is in breach of copyright law: for example, some articles in ResearchGate and Academia.edu are sometimes available without the copyright owners’ permission. We recommend not linking to ResearchGate, Academia.edu and personal web pages.

PubMed (See entry Publications)

References

How we I go about asking permission to use third-party material? It is always good practice to include full references to any third-party-owned material so that students can find the original source. Proactively ensuring that correct acknowledgement is given to other people’s work sets a good example to students that they can then replicate in their own approach.

ResearchGate (See entry Publications)

TED Talks

Can we link to TED Talks? TED Talks impose a fee to upload their videos on a Subscription-Based Educational Service (Online Education Company). If unsure, the best practice is suggest students to search for a specific video on the TED website. It is lawful to link to TED Talks distributed on TED YouTube channels becasue the provider platform Terms and ocnditions overides TED restrictions.

Transcript

Can I make a transcript? Creating a transcript from a third-party-owned resource constitutes an adaptation and it can only be done with permission of the copyright holder. If the owner withholds consent, it is possible to summarise, cite and comment the material.

Can I upload a chapter or an article?

The inclusion of downloaded and scanned materials such as book chapters and journal articles are most likely to be subject to copyright restrictions. The university has the CLA Licence that covers most UK publications and some US and other international publishers. The CLA Licence allows for copying and distributing limited amounts of material without requesting permission every time. Contact your Subject Librarian for more information on whether your re-use of material is covered under the licence.

Wikimedia and Wikipedia

Wikimedia and Wikipedia’s material are distributed under the US copyright law. Use care in selecting items licensed in the public domain are not necessarily so in the UK or other countries. You may click on the world icon marked 'use this file' to discover the page URL, file URL, preferred attribution and scripts to embed for both attribution and file.

YouTube

Can we link to YouTube? Videos hosted on official organisations’ YouTube channels are generally fine to use. However, more care needs to be taken when seeking YouTube videos that are on private channels (it is unlaful to link to material that is illigally posted online. Furthermore, some countries block access to YouTube, and linking to resources on the platform may disadvantage some foreign students. Sometimes, the same organisation on YouTube makes videos available through other platforms, such as Vimeo. It is possible to seek permission directly with the organisation (you will need to retain the permission correspondence for future reference). If using YouTube is unavoidable, you need to provide alternatives for the activity.